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From 1 October, ALL DOCUMENTS will be found below.

A series of membership wide ballots on the motions below will be held online from 25th September – 5th October.

(NOTE: an agenda and documents pack will be available at the door of the meeting room for any physical attendees). PLEASE ALSO SIGN THE ATTENDANCE REGISTER AT THE DOOR.

In the chair: The President – Professor. Dr. Marja Makarow (Helsinki)

1. Welcome, adoption of the 2022 draft agenda (members present) [Document 1]#

2. To adopt the minutes of the AGM held on 21 October, 2021 [Document 2]#

Transaction of Ordinary Business

3. Reports (covering the past 12 months and going forward): QUESTIONS ARE INVITED#

• 3.1 President – Marja Makarow. 2021 Trustees (Activity) report, highlights and future plans for 2022 onwards

Report of the online ballot of members, to the Motion: “That the AGM adopt the 2021 Trustees report”.
[DOCUMENT 3.1]

• 3.2 Finance – Professor Oskar Mencer (retiring Treasurer) a summary report has been tabled in advance and the 2021 accounts made available online.

Report on the outcome of the online ballot of members, to the motion: “That members adopt the 2021 accounts“.
[DOCUMENT 3.2]

• 3.2.1 Outcome of the e-ballot of members on the Motion: “That members agree to re-appoint the Examiners: Messrs Keith Vaudrey and Co. Ltd, London“.

• 3.2.2 Annual members’ financial contribution for 2023

Outcome of the e-ballot of members to the Motion: “The Members are asked to approve the trustees recommendation, for an annual, [voluntary] contribution based on an age –related scale, and effective from January 1st 2023. As follows:

Ordinary members
Members up to and including 65 years of age: 150 Euro
Members 66 - 75 years of age: 95 Euro
Foreign members: 95 Euro
Members over 75: Voluntary donations are welcomed but they are optional

"The Members (present) are asked to approve an establishment fee for all new (2023) members of 150 Euros, irrespective of age at the time of their acceptance of membership.”

4. Board of trustees elections and approvals #

• 4.1 The following trustees leave the Board at the end of the 2022AGM: Oskar Mencer Hon. Treasurer

• 4.2 ELECTION of Officers and Trustees
  • 4.2.1 Election of Vice President(s), Members present are invited to vote for or against the election of a Vice President [Document 4.2.1]
  • 4.2.2 Election of an Honorary Treasurer. confirmation ballot by those present. [Document 4.2.2]
  • 4.2.3 Confirmation of the terms for co-opted trustees (vote by those present) [Document 4.2.3]

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Other Business (as time allows)

5. Report on the AE engagement in the now ended SAPEA (horizon2020) project and new SAPEA Plus – Professor Petersen Academic Director – Cardiff Knowledge Hub#

6. Barcelona (Prof. Guerrero - Hub Director). Bergen (Ms Kristen Baaken - Hub Manager). Cardiff (Prof. Petersen Hub Director). Tbilisi (Ms Sofia Kobakhidze – Hub Manager), Wroclaw Hub ( Ms Kasia Majkowska – Hub Manager)#

7. Report by the Editor-in-Chief of the European Review – Professor Alban Kellerbauer#

8. Plans for 2023#

• Call for nominations for election to membership – open 1 October 2022 - 31 January 2023
• 2023 Annual conference – Munich - Hosted by the Munich Knowledge Hub [Professor Don. Dingwell - Hub Academic Director]
• Other plans?

Questions from the membership.

Closing remarks (Professor Makarow).

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NOTES:#

• Trustee (Activity) 2021 report and 2021 examined accounts
• AE Statutes and regulations
• AE Section chairs and committees

Regional Knowledge Hub websites:#

Barcelona: http://barcelona.acadeuro.org
Bergen: https://aebergen.w.uib.no
Budapest: Acad_Main/Budapest_Knowledge_Hub
Cardiff: http://aecardiffknowledgehub.wales
Wroclaw: under construction
Tbilisi: https://www.aetbilisihub.org
Corporate website: https://www.ae-info.org

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DOCUMENTS:

• AGM 2022 Document 1 - Agenda (updated 20 October 2022) (pdf)
• AGM 2022 Document 1 - Agenda (updated 20 October 2022) (Word)

• Document 2 - Draft Minutes of the AGM of 2021 – for adoption

• Document 3.1 - 2021 Trustees activity report - including Hub reports (updated 3 October 2022)
• Document 3.2 - Honorary Treasurer's report and the examined accounts for the FY ended 31 December 2021

• Document 4.2.1 Election of a Vice President.pdf
• Document 4.2.2 - Election of a Treasurer
• Document 4.2.3 Co-option of trustees - approval of terms

BACKGROUND INFORMATION DOCUMENTS:

• Academia Europaea: Origin and early days
• Full Regulations AE CO LTD amended 5 November 2019
• 2021 Annual report Synopsis
• AE Information Leaflet (2020)